Booking software for co-working spaces and room hire in the UK

What co-working spaces need from booking software

Co-working spaces rent desks, meeting rooms, podcast studios, and event space — often by the hour or day. Booking software should handle room capacity, equipment add-ons, and day passes without manual invoicing.

Members and drop-ins expect to book online. A branded page on your website lets visitors check availability and pay without emailing the community manager.

Desks, rooms, and event space

• Hot desk and dedicated desk day passes.
• Meeting rooms by the hour with capacity limits.
• Podcast studios, phone booths, and event space as separate services.
• Block maintenance, community events, and private hires.
• Equipment add-ons noted in service descriptions.

Day passes, memberships, and room packages

Regular members buy monthly passes; occasional users buy day passes. Prepaid passes and memberships on Individual and Team let both book without manual approval.

Discount codes for startup programmes, charity rates, or off-peak room hire fill quieter slots.

Prepayment for room hire

Meeting room no-shows block revenue — that hour cannot be resold once the slot passes. Prepayment at booking is standard for hourly room hire.

Sway supports online payments on all plans. Day passes and room bookings can require full prepayment.

How Sway plans fit your business

Sway offers flat monthly pricing with no marketplace commission — on your own page or through Sway discovery as more businesses join. Start free with your own booking page, then upgrade when you need unlimited bookings, website embeds, or team calendars.

Growing beyond word of mouth

Many co-working spaces start with referrals and a Google listing. A booking link on your website, Instagram bio, and Google Business Profile turns interest into confirmed appointments — and as Sway grows, clients can discover you on the platform too, without marketplace commission.

Sway gives you a branded booking page from day one. Individual plans and above can embed booking on an existing website, sync to Google or Apple Calendar, and send automated reminders.