What's the difference between a booking and a block?

Bookings are customer appointments. Blocks mark unavailable time like closures or breaks.

Using the calendar

Navigate day, week, and month views, filter by staff, and open bookings from your calendar.

Quick answer: The calendar shows all bookings, blocks, and sessions. Switch between Day, Week, and Month views and click any event to manage it.

Incomplete guide2 min readFor Business, StaffReviewed 9 June 2026

Open Calendar in Sway

Overview

Your calendar is the hub for day-to-day scheduling. Bookings appear as colour-coded events, group sessions show capacity, and blocks mark closures or breaks. On Team plans, filter by staff member.

Day, week, and month views
Click bookings to view details or reschedule
Blocks show closures and time off
Staff filter on Team plans

Screenshot coming soon

Week view is the default for most businesses.

Before you start

Open Calendar in Sway

Screenshot coming soon

Open Calendar from the business sidebar.

Step-by-step

Open the calendar
Look for: Calendar
Switch views
Use the Day, Week, or Month switcher to change how you see your schedule.
Look for: Day
Screenshot coming soon
Day view suits detailed scheduling; month view shows the big picture.
Navigate dates
Use the arrows or Today button to move between dates. On mobile, swipe between days.
Look for: Today
Open a booking
Click any booking event to view details, reschedule, cancel, or issue a refund.
Screenshot coming soon
Click any booking to manage it.

What happens next

New online bookings appear automatically. Add manual bookings from the calendar when customers call or walk in.

Creating a manual bookingRead →

Common questions

Frequently asked questions

On Team plans, use the staff filter to show or hide individual calendars.

Still need help?

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